Archive for : July, 2013

Feature Highlight: Quick Bulk Editing a.k.a. CTRL + Click

Bulk editing in activeCollab

Bulk editing in activeCollab

If you’ve used ActiveCollab for long, you’ve had those aha moments where you discover a feature hidden deep in the UI that saves the day or at the very least makes your life a lot easier going forward… but… this is one of those hidden features, you’ll never discover by poking around in the UI… unless you just happen to be addicted to exploring your shortcut keys.

Mimicking some of your common desktop features, the CTRL + CLICK reveals some bulk management features like that hidden power in your favorite video game — an easter egg of sorts — that when you find it, will put a smile on any project manager’s face. Oh you mean I don’t have to change the status on each individual task? I don’t have to move these tasks to a milestone one by one… or… now I can easily correct the mistake a client made by not adding a category to their file uploads.

All this with just a click of a button — and a keyboard shortcut!

Checkout the screenshots below for more handy tips where CTRL + CLICK can unlock clever new features in AC3

Bulk Editing in the Projects list

Projects_list

Bulk Editing in the Tasks List

Task_List

Bulk Editing in the File List

File_List

Looking for a feature you can’t find? Ask us in the comments, who knows… maybe what you need is already hidden just waiting for you! Or we can build a custom solution just for you, I mean… that IS what we do solving workflows in activeCollab! Book a quick chat

Projects can be unpredictable… and that’s OK

keep calm and expect the unexpectedWell, if there is one thing predictable about projects… it’s that they are unpredictable.

Maybe we could argue that the people, places and things that are involved in projects are really the ones that throw off any sense or notion that things will go as planned, but in the end what’s most important is that we know… we accept it and prepare for it.

Now that we know, what can we do about it?

Some book titles conveniently come to mind right away… Don’t sweat the small stuff and Expect the unexpected …. the theme here being: Focus on your perspective and creativity to take on a challenge. Since it’s not humanly possible to be prepared for everything, you can still be in principle… “Ready for anything”

I find the more I accept it and set my expectations, the better equipped I am for the changes in direction, climate and velocity of a project. We all want things to go smoothly but allowing for some flexibility, can go a long way to reducing stress levels, creating better long term business relationships …and probably at home too. *I’ve yet to see someone who didn’t have problems with at least a little cross contamination between work and home life when it comes to stress… maybe you could be the first? 😉

What are some ways we try to expect the unexpected while not sweating the small stuff?

  • Leaving yourself some breathing room when scheduling — even just thinking “maybe this project might not follow my rigidly set plan” could help
  • Being realistic about projects from the beginning and not taking on something with a deadline you can’t or don’t want to meet (yes, we’re talking about stress again here)
  • Don’t write checks that a certain unmentionable part of your body can’t cash 😉
  • Get to know yourself and your team better — the less that is unexpected, the less you have to guess what to expect.
  • Apologize when you see that you have been the cause of a delay – sweeping it under the rug doesn’t help. Promise to do better next time. But get it resolved quickly.
  • Communicate ( Just being honest, this is the hardest one for me — I’m working on it – I don’t like letting people down, and sometimes forget to communicate until I know the answers that are holding things up )
  • This last one might seem counter intuitive — but sometimes the best thing to keep from sweating the small stuff, is to get away from it all and do something else you love… come back fresh and ready to handle the twists and turns of the project. For me, that’s basketball, yoga, reading or a nap(that’s sounds like another blog post, the wonders of exercise and power naps — stay tuned).

So what’s your perspective?…

  • Do you expect projects to go smoothly?
  • Do you build a little room into your projects for the unexpected?
  • When a project takes on a life of its own… how do you adapt?

The collaboration happens in the comments, share your thoughts… we all get a little better at expecting the unexpected.

Preparing for the 4th has paid off — activeCollab 4 that is!

For those itching for the latest update, just wanted you to know — we’ve been busy testing the developer pre-release version of AC4 and on this 4th of July weekend, we have some great news, all our modules passed with a clean bill of health :)

Actually, that’s not quite true — there were a couple changes that affected Cloud Backup and Private Milestones but we have nursed them back to full health.   Quickify and Download All Files just needed an AC4 signature update, so you’ll still need the updates for these too.

We don’t know for sure when AC4 is officially releasing, but you may have heard about it in a recent email from ActiveCollab so we wanted you to know we’re making sure when it does, all our modules will be up to date and waiting for you in the Members area.

Hope you have a great 4th of July weekend to all our US friends, and just a generally great weekend for the rest of you :)

If you are using the current AC 3.3.16 — not to worry, the latest AC 3.3.x versions are already tested and in the Members area.  There are currently no known issues after testing.  If you are having any issues, please let us know

P.S. — It’s a good idea to be sure all your 3rd party modules are ready for version 4, before clicking that upgrade button, you’ll be glad you waited.